BackofficeYour whole back office, organized and AI-searchable. Built for you.
Beyond Backoffice · Custom AI, built to spec

Whole-business custom AI, designed to your spec.

Have an idea that does not fit inside any product? We act as your AI specialist: you describe how you want your business to run, we design and build the system. Follow-up workflows, reporting, internal tools, multi-step agents, whatever the idea is.

See example systems

Prefer to just write? ashton@westeadyflow.com · (719) 659-9858

Month-to-monthCancel anytimeNo lock-inWork directly with the builder

Most businesses do not need custom. If the problem is a messy backend, SteadyFlow Backoffice already solves it, done for you.

See Backoffice →
What We Build

If your team repeats it weekly, it can probably be a system.

Every build is scoped around a real workflow, not a template with your logo on it.

Lead follow-up systems
Drafted, personalized follow-ups the moment a lead arrives, reviewed by your team, not fired blind.
CRM cleanup & routing
Data enriched, deduplicated, and routed so the pipeline reflects reality.
Internal knowledge assistants
Your team asks questions; the system answers from your own docs and SOPs.
Reporting dashboards
Activity across tools turned into one clear view, updated without manual assembly.
Email & inbox automation
Triage, drafting, and routing for the messages your team repeats daily.
Missed call & text workflows
A missed call becomes an instant text conversation instead of a lost job.
Intake-to-summary workflows
Raw form fills and calls become structured, scored, routed summaries.
Multi-step AI agents
Research, reporting, and multi-stage workflows handled by agents with business rules.
Client portals & tools
Custom dashboards and tools where your clients or team actually need them.
Sound Familiar?

Signs you're ready for a custom system.

None of these are people problems. They're missing-system problems.

Your team copies information between tools by hand
Leads slip through because follow-up is inconsistent
Reports are assembled manually every week or month
Staff answer the same questions over and over
Your CRM is full of data but short on clarity
You know AI could help, you just don't know where to start
Example Systems

Four builds, end to end.

Representative builds we scope for service businesses, each one designed around the team that runs it.

Clinics & practices

Clinic Inquiry System

Captures patient questions, summarizes needs, flags urgency, and prepares the team for follow-up, with healthcare-aware guardrails throughout.

Patient questionApproved answerUrgency flaggedTeam summary
Home services & contractors

Home Service Estimate Router

Collects job details, identifies the service type, routes to the right team member, and drafts the follow-up while the lead is still hot.

Job details inService identifiedRouted to techFollow-up drafted
Law firms

Law Firm Case Intake Assistant

Collects case context and urgency without giving legal advice, then prepares a clean intake summary so the consult starts ahead.

Case contextUrgency checkNo-advice guardrailIntake summary
Agencies & consultants

Agency Reporting Assistant

Pulls campaign notes, organizes results, summarizes changes, and prepares client-ready reporting. Hours of assembly handled monthly.

Notes pulledResults organizedChanges summarizedClient report
Workflow Architecture

Every system follows the same discipline.

An AI step never acts alone: business rules decide what happens, a human reviews what matters, and everything lands in a log your team can see.

One workflow run
Trigger
form · call · email · schedule
Context collected
AI reasoning step
Business rules
Tool action
CRM · email · sheet
Review / handoff
Dashboard log
Workflow deployedGuardrails before go-live
$steadyflow deploy --workflow intake
✓knowledge sources synced (24)
✓routing rules active · CRM + email
✓evaluation passed 8/8
●system live · monitoring on

Connected through APIs and webhooks to the tools you already run on: website, forms, email, CRM, calendar, spreadsheets, and team notifications.

Process

How custom builds work.

Seven steps, no surprises. You see the scope and the price before we build.

01

Discover

A call to map the workflow, the tools, and the outcome you want.

02

Scope

A written scope and quote: what it does, what it costs, when it ships.

03

Design

The workflow, rules, and handoffs designed around your team.

04

Build

Built and wired into your stack with APIs and webhooks.

05

Test

Real scenarios and edge cases, verified before anything goes live.

06

Deploy

Launched into your workflow with your team trained on it.

07

Manage

Monitored, improved, and reported on, for as long as you want us to.

How pricing works

Every build is priced to its scope.

A follow-up drafter and a multi-step agent are not the same project, so there is no rate card. You describe the workflow, we scope it together, and you get the approach and the price in writing before anything gets built. Ongoing management is agreed the same way.

Scoped on one callQuoted in writingBuilt only after you approve

You work with the person who builds it. Every custom system is scoped, built, and maintained personally by Ashton, the founder. No handoffs, no ticket queue.

About the builder →
Why Done-For-You

Most AI tools are DIY. That's why they sit unused.

The gap between an AI subscription and a working system is design, integration, testing, and upkeep. That gap is exactly what we sell: we scope it, build it, install it into your tools, and keep improving it, so it actually gets used.

Custom build FAQ

Custom build questions.

It depends on the scope, which is why there is no rate card. A single follow-up workflow and a multi-step agent are very different projects. After a scoping conversation you get the approach and the price in writing, and nothing is built until you approve both.

That comes out of scoping too. A small workflow system is a much shorter build than a multi-step agent, and the written scope includes a delivery estimate, so you know what to expect before you commit.

A plain-language description of the workflow: what triggers it, what should happen, and where the result should land. If you can explain it to a new employee, that is enough for us to scope it.

Ashton, the founder, personally. You have a direct line during and after the build, and monitoring and improvements are agreed as part of the scope for as long as you want them.

Anything with an API or webhooks: your website, forms, email, CRM, calendar, spreadsheets, phone system, and team notifications. Custom systems can also feed or read your Backoffice workspace.

See all questions →

Describe the workflow. We take it from there.

Request a scoping call, or email the idea in a few sentences. You get a written scope and quote, and nothing is built until you approve both.

Email ashton@westeadyflow.com

No pressure. No long-term contract. We reply personally.

Not sure you need custom? Start with the flagship:Take the product tour →Backoffice plans and pricing →Every question, answered →
Get the price list

Ready to run on a system instead of memory?

Tell us where to send the full Backoffice price list. We reply personally, usually the same day, with what each plan includes and a recommendation for your business.

I'm interested in

No pressure. No long-term contract. We reply personally.

Month-to-monthCancel anytimeNo lock-inWork directly with the builder
ashton@westeadyflow.com(719) 659-9858